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Conference Planning Services in the US Procurement Price, Data and Insights
Conference planning services refer to services provided by event planning agencies to plan and execute conventions, trade shows, and other large-scale business events on behalf of the entity hosting the event. Specific services include budget management, speaker and topic research, venue research and booking, catering, event staffing, and audiovisual production.
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What’s included in this market coverage
IBISWorld's research coverage on the Conference Planning Services procurement and pricing environment in the United States includes market dynamics, buyer power scores, supply chain vendors with pricing trends and forecasts.
About this Market
What’s this procurement report about?
This procurement coverage of the Conference Planning Services market in the United States includes Event Coordination, Registration Management, Audio-Visual Services, Catering and Hospitality, Marketing and Promotion, Sponsorship and Vendor Management, Post-Event Reporting, Corporate Events and Charity Events. Standard coding in this coverage includes ISIC-823-Organization of conventions and trade shows, NACE-82.30-Organisation Of Conventions And Trade Shows, NAICS-561920-Convention and Trade Show Organizers and UNSPSC-80141607-Events management.
What common market terminology is included?
Common market terminology included in the Conference Planning Services procurement coverage includes Commission (A payment given to an event planner in exchange for making a purchase on behalf of the buyer.).
What companies are included as top suppliers?
The top companies covered in the Conference Planning Services procurement report as suppliers are Bishop-Mccann Llc, Rafanelli Events, Eventive Marketing, Meetings & Incentives Worldwide Inc. and Viad Corp.
Opportunity Assessment
What’s included in the Opportunity Assessment chapter?
The Opportunity Assessment chapter provides a comprehensive market analysis of the Conference Planning Services market in the United States category, including buyer power scoring, market pricing trends, vendor landscape, cost structure, and strategic negotiation levers.
The market pricing trends include the Market Price (2026) per hour, a five year price forecast and a supply chain risk score. Vendor coverage includes a market share and cost structure breakdown.
Analysis includes a comprehensive SWOT analysis of and recent developments impacting the Conference Planning Services market environment.
Buyer Power Score
What’s included in the Buyer Power Score chapter?
The Buyer Power Score chapter assesses key components impacting Conference Planning Services procurement including the recent price trend, forecast price trend, availability of substitutes, switching costs, product specialization, average vendor risk, market share concentration, supply chain risk, price driver volatility and recent price volatility.
These components generate a Buyer Power Score that ranges from -5 (strongly favoring sellers) to +5 (strongly favoring buyers) plus a recommended strategy for procurement specialists.
Price Environment
What’s included in the Price Environment chapter?
The Price Environment chapter covers detailed pricing analysis and datasets on Conference Planning Services market environment. This includes insights into market pricing Market Price (2026), price forecasts, volatility, specialization, substitutes and switching costs.
Datasets in the Price Environment chapter include vendor cost structure, breakdowns of wage rates by geography and specialty, key external economic and labor drivers impacting the market and market pricing models.
Supply Chain & Vendors
What’s included in the Supply Chain & Vendors chapter?
The Supply Chain & Vendors chapter covers the concentration, risk and diversity of the Conference Planning Services market. This includes datasets on the market’s top suppliers, detailed analysis on the key sourcing risks and supply chain dynamics, with environmental, social and governance (ESG) considerations and scores.
Business Requirements
What’s included in the Business Requirements chapter?
The Business Requirements chapter covers vendor relationships, qualifications, service level agreements and key performance indicators. These inputs provide insight into the planning process through the buying lead time, vendor relationship and vendor qualifications. The sourcing process include key RFP elements like an organizational overview, project budget, selection criteria, project schedule, proposal format, inventory control, cost containment, regulation, quality control, distribution and key contract clauses.
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Frequently Asked Questions
What is the current market price for Conference Planning Services?
The 2026 benchmark market price for Conference Planning Services is $102 per hour. Prices have increased at a CAGR of 1.07 from 2023-26.
Who are the top vendors in the Conference Planning Services market?
The top vendors in the Conference Planning Services market include Bishop-Mccann Llc, Rafanelli Events, Eventive Marketing, Meetings & Incentives Worldwide Inc. and Viad Corp.
What industries supply the Conference Planning Services market?
The top industries supplying the Conference Planning Services market are Audio & Visual Equipment Rental in the US, Audio & Video Equipment Manufacturing in the US, Computer & Packaged Software Wholesaling in the US, Computer Manufacturing in the US, Software Publishing in the US, Hotels & Motels in the US and Janitorial Services in the US.
What is the supply chain risk for Conference Planning Services?
High supply chain risk and medium vendor risk raise the likelihood of event disruptions. The conference planning services market faces elevated supply chain risk, stemming from labor shortages, venue availability issues, and service coordination complexity. While vendor risk is only moderate, unexpected disruptions—such as staffing problems or vendor bankruptcy—can lead to costly last-minute changes. Buyers should proactively assess contingency plans, include cancellation terms in contracts, and prioritize suppliers with proven reliability and broad resource networks to mitigate disruption exposure.
What factors affect the price of Conference Planning Services?
Location significantly affects pricing in conference planning services due to variations in venue costs, local labor rates, and logistical expenses. For example, hosting an event in New York City typically incurs higher venue rental fees and catering costs compared to a smaller city, while rural areas may face increased travel expenses for vendors and staff.
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